Vehicle Tax Exemption Service

Last Updated: [Date]

1. Introduction

UNITAIN LLC (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and share information about you when you use our Platform. By accessing or using the Platform, you agree to this Privacy Policy. If you do not agree, please do not use our services.

2. Controller and EU Representative

Controller:

UNITAIN LLC
5830 E 2nd St, Ste 7000 #22789
Casper, Wyoming 82609, USA
Email: info@unitain.net

EU Representative:

If required under Article 27 of the GDPR, we will appoint an EU-based representative. The representative’s contact details (if applicable) will be made available in an updated version of this Privacy Policy or upon request at info@unitain.net.

3. Data We Collect

Depending on how you interact with our Platform, we may collect:

Contact Information: Name, email address, phone number.
Identification Data: Information you provide for vehicle import or similar processes (e.g., driver’s license details, ID/passport numbers).
Document Data: Files you upload (PDFs, images, scanned documents). Our OCR and AI tools process these documents to extract text and organize information.
Technical Data: IP address, browser type, device information, operating system, and usage data such as pages viewed, time spent, and interaction logs.
Payment Information: Limited payment information (e.g., payment method, partial card numbers) if you purchase any Premium Services. We use third-party payment processors who handle your card details securely.
Communications: Emails, chat messages, support queries, or other communications you send us.

4. How We Use Your Data (Purposes & Legal Basis)

Provide Services: Offer AI-driven document analysis, assist with vehicle import processes, and deliver customer support. Legal Basis: Contract necessity (Art. 6(1)(b) GDPR).
Manage Your Account: Create and maintain your user profile, authenticate logins, and personalize user experience. Legal Basis: Contract necessity (Art. 6(1)(b) GDPR).
Comply with Law: Fulfill legal obligations (e.g., responding to lawful requests from authorities). Legal Basis: Legal obligation (Art. 6(1)(c) GDPR).
Improve Our Platform: Analyze usage patterns, fix bugs, and develop new features. Legal Basis: Legitimate interest (Art. 6(1)(f) GDPR), balanced with your rights.
Marketing and Updates: Send newsletters or promotional materials only if you have given consent or if we have a legitimate interest and you have not opted out. Legal Basis: Consent (Art. 6(1)(a) GDPR) or legitimate interest (Art. 6(1)(f) GDPR).

5. Data Storage and International Transfers

5.1. Primary Hosting in the EU

Your data is generally stored on servers located in the European Union, protected by robust technical and organizational measures.

5.2. Transfers to the USA

As a Wyoming-based company, certain data may be accessed from or transferred to the US for internal operations (e.g., support). If you are located in the EU/EEA, we rely on Standard Contractual Clauses (SCCs) or other approved mechanisms to ensure your data is treated in line with GDPR requirements.

6. Retention of Your Data

We store your personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. For instance:

Account Data: Retained until you close your account or request deletion.
Transaction Records: Kept as required by financial or tax regulations.
Communications: Retained as needed for support or legal purposes.

Once no longer needed, we securely delete or anonymize your data.

7. Your Rights (EU Data Subjects)

If you are in the EU/EEA, you have the following rights under the GDPR:

Right of Access: Receive a copy of your personal data.
Right of Rectification: Request correction of inaccurate data.
Right to Erasure: Ask for data deletion under certain conditions.
Right to Restrict Processing: Limit how we use your data in specific cases.
Right to Data Portability: Obtain your data in a structured format and transfer it to another controller.
Right to Object: Object to data processing based on legitimate interest or for direct marketing purposes.
Right to Withdraw Consent: Where processing is based on consent, you can withdraw it at any time.

To exercise these rights, please contact info@unitain.net. You also have the right to lodge a complaint with a supervisory authority in the EU Member State of your habitual residence or place of work.

8. Security Measures

We implement a variety of technical and organizational measures (TOMs) to protect your personal data against unauthorized access, loss, or alteration. This includes (where applicable) encryption at rest and in transit, access controls, firewalls, and regular security assessments. However, no method of transmission or storage is 100% secure.

9. Cookies and Similar Technologies

9.1. Cookie Usage

We use cookies (small text files stored on your device) and similar technologies to:

Recognize you on subsequent visits.
Save your preferences.
Analyze traffic and usage (e.g., Google Analytics).
Provide personalized marketing (if applicable).

9.2. EU Cookie Consent

If you are in the EU, we will display a cookie banner to obtain your consent where legally required (e.g., for non-essential or marketing cookies).

9.3. Managing Cookies

You can modify your browser settings to refuse some or all cookies or to alert you when cookies are being sent. However, if you disable or refuse cookies, some parts of the Platform may become inaccessible or not function properly.

10. Beta Services

If you are using our Platform features labeled as “Beta,” please note that such features are still in testing, and data loss or errors may occur. By using Beta features, you acknowledge these risks and disclaim UNITAIN from liability to the extent permitted by law.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The “Last Updated” date at the top indicates when this Policy was most recently revised. We will notify you of material changes (e.g., via email or a prominent notice on the Platform).

12. Contact Us

If you have any questions, concerns, or requests about this Privacy Policy or our data practices, please contact us at: